Join the Team
Join the Housing Authority of the City of Laredo in the quest to provide “Safe, Decent, and Sanitary” housing to its communities. We encourage you to become part of our team and benefit from our competitive compensation, excellent benefits package, and pleasant work environment.
LHA provides all permanent full time employees with Health Insurance upon completion of their two month probationary period and a Retirement Plan, Life Insurance, Annual Leave, and Sick Leave upon the completion of their six month probationary period.
Employment applications are available at the Housing Authority of the City of Laredo Administration Building, 2nd Floor.
You may also download the application on this website and submit in person, fax or by email listed.
Change lives by joining us. We bring assistance to the community and collaborate on making a difference.
The Housing Authority provides and covers 100% of the premium of Health Insurance through Blue Cross Blue Shield of Texas. A buy up plan is available.
Hours of annual and sick leave are accrued at six months from the date of hire. Each pay period an employee will earn two hours for annual and two hours for sick.
LHA employees may elect to purchase additional insurance coverage from the offered policies:
- Accidental Death/Dismemberment
- Air Evac Lifeteam
- Legal Shield
- Short-Term Disability
Direct Deposit Option
Direct deposit is a banking option that allows the transfer of funds without the hassle associated with paper checks. This is a free service that allows us to deposit you pay check directly into your personal checking or saving account. Download and turn in this form to our finance department.
Reports to: Director of Finance
FLSA Status: Non-Exempt
Responsible for protecting the assets of the Agency and perform all financial functions required for the successful administration of all funds received by the Agency in accordance with HUD and by GAAP regulations. This is accomplished by conducting monthly bank reconciliations, preparing HUD subsidy drawdowns, calculating monthly assets, bookkeeping, and property management fees; preparing reports, filing of unclaimed property report to the State, and preparing year-end, semi-annual, and quarterly reports. Within these functional areas this position is responsible for performance that positively contributes to the Agency receiving satisfactory ratings in HUD Agency performance evaluation systems, such as Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), or other future HUD evaluation systems. The duties listed below are illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.
Undertakes and performs the following and all other work-related duties as assigned
Processes HUD Low Income Public Housing subsidy vouchers for all AMPS, creates journal entry to book receipt of funds, transfer funds from Moving-to-Work (MTW) bank account to revolving account. Prepares vouchers for Director of Finance signature. Maintains spreadsheet by recording all funds received for audit.
Pulls Tenant Accounts Receivable (TARs) report & calculates monthly assets, bookkeeping, property management and MTW fees. Completes journal entry to record charges to each AMP and management fees.
Performs tenant accounting functions such as entering and posting cash receipts to tenants’ accounts in a timely and accurate manner, posting (credits/debits), balancing, and reconciling tenant and landlord accounts, ensuring timely updating of system to reflect late rent.
Prepares financial data schedule for HUD REAC yearly reporting and compliance requirements.
Collects, prints, saves and records monthly utility bills for all privately managed sites and affordable housing sites for use in requesting HUD subsidy for each site.
Enters and completes all data on HUD forms for operating subsidy request on all AMPS of the Low Income Public Housing Program and submits to HUD.
Maintains, analyzes and reconciles general ledger and subsidiary activity to identify accounting discrepancies and recommends corrective action and methods for resolution.
Ensures assigned accounting, financial, and budgetary systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and ensures compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
Prepares or reviews various financial statements, balance sheets, and internal and external reports, applying financial, statistical, and accounting principles and ensuring the timely flow of information to the Director of Finance regarding status of all programs within area of responsibility.
Maintains all financial records and files in compliance with protocols established by the PHA.
Assists in preparation of Audit Reports. Reviews account balances for AMPs. Analyzes general ledger accounts and completes necessary journal entries to correct any error. Collects retainage information on all construction jobs in progress, verifies amount with copy of invoices and prepare journal entry to record information. Collects demographics for PH, HCV, employees, collects bond data from banks and enters information into Audit Report. Processes and prepares journal entries for Solid Waste, Bad Debt Allowance, and AMP Notes.
Pulls all drawdowns of funds from HUD eLOCCS for operating subsidies, Resident Opportunity and Self-Sufficiency, and Capital Fund Recovery grants. Enters audit info into HUD system for submission.
Maintains and reconciles a variety of ledgers and accounts for the Section 8 Housing Choice Voucher and/or public Housing Programs, examines financial transactions to ensure accuracy, and corrects financial records as necessary; Enters and posts rent cash receipts received from bank lockbox to the tenants’ accounts in a timely and accurate manner.
Posts (credits/debits), balances, and reconciles tenant and landlord accounts. Ensures timely updating of system to reflect late rent and prepares late notices; applies/posts resident charges to accounts (e.g., late fee, court cost fee, returned deposit fee, maintenance/move out charges).
Reviews and processes the HCV HAP payments.
Performs analysis and collection services on HCV portable accounts.
Works with Asset Management and/or Housing Choice Voucher department in reconciling tenant accounts to ensure credit/debit balances tie to the general ledger and to the computer-generated and manual subledgers.
Assists with HCVP budget preparation.
Enters and posts journal entries to allocate bank fees and to allocate maintenance work orders to proper accounts.
Balances Security Deposit, Accounts Receivable and Utility Reimbursement accounts for each AMP in general ledger. Transfers necessary funds between bank accounts and prepares journal entries.
Processes monthly draws and obligations for the Capital Fund Program, prepares any budget revisions and submits to HUD. Enters approved revisions into the Accounting job cost system. Verifies expenses posted to the general ledger for the Capital Fund Program and related grants; verifies eligibility of expenses, classifications and availability of funds.
Verifies corrections by reporting for each grant through accounting and job cost systems. Updates grant funds obligations on HUD’s eLOCCS website in accordance with established deadline. Prepares and submits final grant close-out forms to HUD when all funds have been expended in accordance with grant agreement and any applicable funds are reimbursed.
Reclassifies expenses for sites upon request. Reviews all AMPs at year end and prepares necessary entries to correct as needed.
May perform the reissuance of checks to replace payments lost, damaged, or returned to the Agency and reviews regularly returned checks to ascertain whether indicative of skips or incorrect mailing addresses.
Education and Experience
Bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, or related field. Three (4) years accounting experience in public housing preferred or an equivalent combination of education and experience.
Knowledge and Skills
Must have knowledge of the State General Statutes, HUD Financial Accounting and Budgeting Requirements, HUD notices and regulations, Agency policies and procedures, and Generally Accepted Accounting Principles.
Ability to perform financial analysis.
High level of communication, leadership and supervisory skills.
Must assume agency-wide fiscal responsibility.
Computer skills (Excel, Word, PowerPoint), general office machines.
Advanced ability to read and understand advanced literature, books reviews, technical journals, financial reports, and legal documents.
Advanced ability to understand and apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables.
Must be skillfull in prioritizing, problem solving, formulation, reasoning, analyzing and proofreading.
Sensitivity to and expience working with the ethnically and cutrually diverse individuals, communities, agencies and organizations which comprise the constituency of the Agency.
Ability to establish and maintain effective, professional and tactful working relationships with co-workers and persons outside the Agency.
Supervision Given and Received
The employee receives instructions from the Director of Finance. Courses of action, deadlines and priorities are established by policy, procedure, rules or regulations, depending upon the assignment. Routine duties are initiated by the employee without direct supervision. The employee has no supervisory duties.
Guidelines include established federal regulations, policies and procedures, traditional practices, reference materials such as dictionaries, desk manuals, handbooks and the Internet. If guidelines do not cover a situation, the employee consults the supervisor. Sound judgment, consistency and accuracy are needed to successfully perform duties.
The employee performs a variety of routine and generally related tasks. The course of action is determined by established procedure, the supervisor, or the employee. Tasks have to be coordinated, integrated, and/or prioritized to be accomplished within set deadlines. Routine work is relatively structured and problems may require consultation with the supervisor.
Scope and Effect
The employee’s work affects all Agency employees and outside partnerships. A high degree of accuracy is required to ensure that financial reporting is correct and that adequate funding is continuously made available. Successful accomplishment of tasks by the employee can enhance the Agency’s ability to provide housing that is decent, safe and sanitary and to render adequate services for its residents.
The employee has contact with co-workers, residents, landlords, partners and other housing agencies for the purpose of giving or exchanging information, resolving problems and negotiating.
Must be able to sit and/or stand for up to eight (8) hours at a time while performing work duties.
Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
Must be able to bend, stoop, push, and pull in the performance of office-related duties.
Must be able to use fingers bilaterally and unilaterally to operate office equipment.
Must have vision and hearing corrected to be able to perform essential job functions.
Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
Must maintain a professional appearance and portray a positive image for the Agency.
Must be able to maintain punctuality and attendance as scheduled.
An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.
Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.
Must possess a State of Texas driver’s license and maintain a good driving record.
Must be available for occasional overnight travel for training.
Must pass employment drug screening.
Must pass criminal background check.
Must work with the highest degree of confidentiality.
The Laredo Housing Authority is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.
Employment with the Laredo Housing Authority is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.
Director of Housing Management
Title: Director of Housing Management
Supervisor: Executive Director
Duties and Responsibilities
Responsible for coordinating all admissions, occupancy, and special program functions in the Housing Authority’s Low-Rent and Section 8 housing programs. Performs a variety of tasks concerning efforts to fill vacancies, deliver services to residents and maintain the developments. The employee may perform some or all of the duries listed below. Specific duties include the following:
Oversees and coordinates the efforts of the Section 8 Administrator, Low-Rent Occupancy Administrator, and the Special Programs Coordinator.
Develops departmental short- and long-term goals to accomplish providing decent, safe, and sanitary housing for Housing Authority residents.
Coordinates work and projects with other Authority departments.
Develops strategies for handling work load and daily matters.
Monitors the implementation and progress of new programs for compliance with the Authority’s overall goals and objectives.
Ensures departmental compliance with applicable federal, state, and local regulations.
Prepares budget proposals for Housing Management Department activities.
Monitors and approves expenditures and purchases made by staff to ensure compliance with established budget guidelines.
Prepares monthly, weekly, and special reports for Executive Director, Board of Commissioners, other departments, and HUD.
Reviews intake of new applications and processing of applications for public housing.
Meets with Executive Director to discuss and make recommendations to address problems within the various housing programs.
Attends Resident Council meetings as required to provide or obtain information, or to provide technical assistance.
Responds to complaints and concerns of Authority residents.
Handles large volume of inquiries, telephone and written.
Attends departmental and Authority-wide staff meerings and meetings with outside agencies.
Supervises, monitors and reviews the work of Housing Management staff.
Provides technical assistance and guidance to departmental staff.
Utilizes management skills necessary to motivate and train departmental staff,
Develops and implements departmental policies and procedures.
Makes and reviews periodic evaluations of job performance of Housing Management staff and monitors compliance with Authority policies and procedures.
Develops aggressive rent collection policy/procedures and ensures that they are implemented.
Develops and oversees the implementation of Quality Control programs for all eligibility and continued occupancy processing.
Performs other duties as assigned.
Qualifications and Knowledge
Four-year degree in Business Administration or related field from an accredited college or university required. Five years of progressively responsible experience in administration and supervisory experience in the area of low-income housing or leased housing.
Public Housing Management certification preferred.
Considerable knowledge of federal, state, and local laws, ru1es, and regulations pertaining to low income housing, Section 8, and Authority policies and procedures on such housing.
Some knowledge of housing quality standards and maintenance of facilities.
Considerable knowledge of the principles and practices of public administration.
Good knowledge of the principles, practices, and techniques of public housing management.
Good knowledge of principles, practices, and techniques of budgeting and data processing.
Good knowledge of Authority programs and services available through local social service agencies.
Some knowledge of all Housing Authority programs.
Knowledge of principles of sound financial management.
Ability to establish and maintain effective working relationships with other employees, outside organizations, residents, resident councils, federal, state, and local government representatives.
Ability to use sound judgement m making decisions under difficult and pressured circumstances.
Ability to deal effectively with situations requiring tact and diplomacy, yet firmness.
Ability to plan, direct, or supervise the work of others and delegate responsibility and authority.
Ability to prepare and monitor complex reports and the departmental budget.
Ability to communicate ideas effectively, orally and in writing.
Ability to make oral presentations to small and large groups.
Skills in operating office business machines such as calculators and computer equipment.
Valid Texas driver’s license.
Eligibility for coverage under Authority fleet auto insurance.
Supervision Received and Given
The employee receives instructions from the Executive Director. Normally, the employee plans and carries out routine work activities with minimal supervision and independently resolves problems that arise. The employee receives specific instructions when complaints are brought to the attention of the supervisor and when the supervisor is contacted by the employee for direction. The employee’s work is reviewed for conformity to organizational policies and attainment of objectives.
The employee makes specific and broad assignments to Housing Management staff. Generally, the employee makes assignments by setting deadlines and priorities, and indicates the quantity of work expected. The employee reviews subordinates’ work, prepares performance evaluations, counsels, and disciplines employees.
The employee performs routine duties following established HUD and Authority guidelines. Under normal circumstances the employee makes decisions concerning residents or maintenance problems using personal judgement based on prior experience. Situations not covered by guidelines are referred to the supervisor or handled independently, depending on the circumstances.
The employee performs a wide variety of related activities. The employee identifies what needs to be done and determines how to accomplish it. The employee plans, coordinates, integrates, and prioritizes the tasks. The employee occasionally makes decisions regarding unusual circumstances, or conflicting data. Problems or issues are relatively easy to identify. Decisions made by the employee may involve several work units within the organization.
Scope and Effect
The Director of Housing Management is a key employee in the management and operation of the Authority’s Low-Rent housing and Section 8 programs. The Director’s work affects applicants, the residents, Authority employees, community groups, and support agencies on a continuing basis. Successful accomplishment of duties by the Director enhances greatly the Authority’S ability to meet its basic mission of providing housing that is decent, safe, and sanitary.
The employee has contact with Authority employees at all levels and with various categories of persons including applicants, residents, resident association officers, officials and representatives of various social services, contractors, consultants, city agencies and city, state, and national politicians. The primary purposes of contacts are to gain, clarify, or give information; plan, coordinate, and advise on work efforts; motivate, influence, or direct persons or groups; and to justify defend, negotiate, or resolve controversial matters or issues.
Work is primarily sedentary and may involve physical exertion during visits and inspection of units and developments. Work requires travel to meetings, conferences and may require travel to workshops in other cities. The employee may be subject to calls after normal hours due to disturbances, criminal activities, etc.
Work involves the normal risks and discomforts associated with an office environment and visits to outdoor developments, sites, dwellings, or facilities, inspections of structures and confrontations with applicants and residents.
Project Manager Assistant
Project Manager Assistant
Supervisor: Project Manager
Duties and Responsibilities
Perform work involving the management and operation of housing developments, and performs other related work as required. Specific duties include the following.
Provides orientation for new residents: shows units, explain lease and briefs them on authority policies and procedures
Assists the Project Manager in reviewing accounts receivable reports weekly and conducts collection activity of delinquent accounts.
Maintains and monitors delinquent rent roll, issues delinquent notices and late payment charges.
Assist Resident Council meetings and meetings with outside agencies to identify resident needs and available outside resources as assigned.
Performs annual recertification of residents and enters data into computer database. Monitors, prepares and distributes annual recertification notices.
Calculates interim adjustments and enters information into computer database. Prepares and distributes interim adjustment notices.
Assists in inspections, monitoring and informing residents of work planned.
Performs move-in, move-out and annual inspections of assigned units and prepares and processes needed work orders. Prepares and distributes inspection notices.
Receives service orders from residents for needed maintenance and monitors orders to ensure work is performed.
Performs drive-by or walk-by inspections of buildings and grounds, resolves unsatisfactory conditions with residents and consults with Project Managers about initiating lease termination proceedings when warranted.
Valid Texas drivers license.
Eligible for coverage under fleet auto insurance.
Supervision Given and Received
The employee receives instructions from the Project Supervisor. Courses of action, deadlines, and priorities are established by procedure, the supervisor or the employee, depending on the assignment. Routine duties are initiated by the employee without supervisory direction. Instructions to the employee may be general or specific in nature. Problems or situations not covered by instructions are usually referred to the supervisor for resolution. The employee’s work is reviewed periodically for accuracy, completion, and compliance with policies and procedures.
Employee has no supervisory responsibilities.
The employee performs routine duties by established Authority policies and procedures and other guidelines such as HUD regulations. The guidelines cover most job related situations, but the employee may occasionally be required to use independent judgment in making decisions.
The employee performs a variety of tasks that are mostly routine and repetitive in nature. Other tasks such as those related to dealing with people are more difficult to perform because these require tact, sensitivity, comprehension and compassion.
Scope and Effect
The employee’s work affects the administrative output of the Authority’s Public Housing Department. Successful accomplishment of duties by the employee enhances the Authority’s ability to meet its overall mission of providing affordable housing that is decent, safe, and sanitary.
The employee has frequent and continuing contact with other employees and residents by telephone and in person. The purpose of such contacts is to resolve problems, exchange information, justify, and negotiate arrangements which are beneficial to the Housing Authority
Performs administrative tasks: maintains resident files; assist in preparing reports required by HUD and the Authority; maintains inventory records and takes annual inventory: submits purchase requests for needed items and services; maintains petty cash fund.
Attends departmental and Authority wide staff meetings and training sessions as scheduled.
Collects monthly rents from residents, only checks and money orders.
Cooperates with Security Officers to report any violations of lease.
Contributes to team effort by accomplishing other duties as assigned.
Qualifications and Knowledge
High school diploma or GED. Two years of related secretarial and bookkeeping work experience in an administrative office.
Ability to meet and deal with the public, and to establish and maintain effective working relationships with other employees, residents, and applicants.
Good knowledge of HUD regulations and Authority policies, procedures and practices pertaining to Low-rent housing programs.
Some knowledge of generally accepted accounting principles, practices and techniques.
Good knowledge of general office practices and procedures, business English and arithmetic.
Skill in operating computer equipment and general office machines.
Ability to communicate clearly and concisely, orally and in writing.
Ability to accurately and completely document in writing appropriate events and activities.
Ability to communicate in English and Spanish is highly desirable.